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Employee Titles

Employee Titles are labels that describe the role or skill level of a team member — such as Project Manager, Field Technician, or Senior Engineer. Each title can carry its own billable rate, which Kudurru uses when generating invoices and time reports.

Why Employee Titles Matter

When your employees log time, they select a title alongside their hours. If your account is set to Bill by Title, the rate attached to that title is what drives the billable amount on every report and invoice. Getting your titles and rates set up correctly ensures accurate client billing from day one.

Billing Methods

Kudurru supports three ways to calculate billable amounts on time entries. Your billing method is set at the account level:

Method What drives the rate
Bill by Title The billable rate on the Employee Title
Bill by Activity Code The billable rate on the Activity Code
Bill by Task The billable rate on the Task

If your account uses Bill by Title, the Employee Titles list is your primary rate table — every title should have a rate configured.

Managing Employee Titles

Navigate to Settings → Employee Titles to view, add, edit, or remove titles.

Fields on each title:

  • Title (required, up to 50 characters) — The name of the role (e.g., Lead Technician).
  • Billable Rate (optional, $/hr) — The hourly rate billed to clients for time logged under this title. Leave blank if this title is non-billable or if your account bills by Activity Code or Task instead.

Adding a New Title

  1. Go to Settings → Employee Titles.
  2. Click Add New Title.
  3. Enter a Title name.
  4. Enter a Billable Rate if applicable.
  5. Click Save.

The new title will immediately appear in the title dropdown when employees log time.

Editing a Title

  1. Click Edit next to the title you want to change.
  2. Update the name or rate as needed.
  3. Click Save.

Note: Changing a billable rate affects new time entries going forward. Existing time entries already logged retain the rate that was in effect when they were created, as the rate is captured at report-generation time from the current title value.

Deleting a Title

Click Delete next to a title to remove it. You cannot delete a title that has time entries associated with it.

How Titles Connect to Time Entry

When an employee logs time on a project, they select their title from a dropdown. Each user can have a default title set on their profile so the correct title pre-populates on every new time entry — reducing errors and saving time.

The title on a time entry is used when:

  • Generating time reports (the "Employee Time by Title" report groups and totals hours by title)
  • Calculating billable amounts on invoices (when billing method is set to Bill by Title)

Review rates periodically. If your labor rates change, update the billable rate on the affected titles so new time is billed correctly.