--- title: Manage your Task List description: The Task List is your companies library of reusable tasks. When you build out a project or a quote, you subdivide that project into these individual tasks. Each task can carry a billable rate, which Kudurru Stone can use when your account is set to Bill by Task. --- [Skip to content](https://kb.kudurrustone.com/manage-your-task-list#main-content) English Show submenu for translations [Customer portal](https://kb.kudurrustone.com/tickets-view?hsLang=en) ![kudurrustone-logo.png\]](https://kb.kudurrustone.com/hs-fs/hubfs/kudurrustone-logo.png?height=40&name=kudurrustone-logo.png) Open main navigation Close main navigation - English Show submenu for translations - [Customer portal](https://kb.kudurrustone.com/tickets-view) - Go to kudurrustone.com Go to kudurrustone.com Hello. How can we help you? - There are no suggestions because the search field is empty. 1. [Kudurru Stone Knowledge Base](https://kb.kudurrustone.com/?hsLang=en) 2. [Company](https://kb.kudurrustone.com/company?hsLang=en) 3. [Settings](https://kb.kudurrustone.com/company?hsLang=en#settings) # Manage your Task List ## The Task List is your companies library of reusable tasks. When you build out a project or a quote, you subdivide that project into these individual tasks. Each task can carry a billable rate, which Kudurru Stone can use when your account is set to Bill by Task. ### How the Task List Fits In Tasks flow through Kudurru i this order: 1. **Task List** — you define tasks here, at the account level. 2. **Projects / Quotes** — tasks from the library are added to specific projects or quotes, becoming *project tasks*. 3. **Time Entry** — employees log time against a project task. 4. **Invoicing** — if you bill by task, the rate on the original Task List item determines what gets charged. This means the Task List is foundational. A well-maintained list with accurate rates keeps your quoting, project setup, and billing consistent across the board. --- ### Managing the Task List Navigate to **Settings → Task List** to view, add, edit, or remove tasks. **Fields on each task:** - **Description** *(required, up to 50 characters)* — The name of the task as it appears in dropdowns, projects, quotes, and reports. - **Type** *(edit only)* — Associates the task with a schedule or work type category. Used for organizing and filtering. - **Billable Rate** *(optional, $/hr)* — The hourly rate billed to clients for time logged against this task. Only relevant if your account bills by Task. --- ### Adding a New Task 1. Go to **Settings → Task List**. 2. Click **Create New**. 3. Enter a **Description**. 4. Click **Save**. To add a billable rate or assign a type, edit the task after saving — those fields are available on the edit screen. --- ### Editing a Task 1. Click **Edit** next to the task. 2. Update the description, type, or billable rate. 3. Click **Save**. Rate changes affect future invoice calculations. Time already invoiced is not retroactively updated. --- ### Deleting a Task Click **Delete** next to a task to remove it. If the task has been added to any project, Kudurru will warn you that it is in use and prevent deletion. Deactivation is not available for tasks — if a task is no longer relevant, simply stop adding it to new projects. --- ### Task Billing and Rates When your account is set to **Bill by Task**, Kudurru traces each time entry back to its project task and then to the Task List item to find the billable rate: Time Entry → Project Task → Task List item → Billable Rate  If a time entry is not linked to a project task, or the task has no rate set, the billable amount for that entry will be zero. --- ### Tips **Set rates before adding tasks to quotes.** When you add a task to a quote, Kudurru automatically populates the rate field from the Task List. If the rate is blank at that point you will need to enter it manually on the quote. **Keep descriptions clear and specific.** Task descriptions can appear on invoices and in client-facing quotes, so names like *Foundation Inspection* are more professional than *Task 4* or *FI*. **Do not duplicate tasks for different rates.** If the same type of work is billed differently for different clients, use **Bill by Activity Code** with per-client rate overrides rather than creating multiple near-identical tasks. See [Activity Codes](https://kb.kudurrustone.com/managing-activity-codes?hsLang=en). --- ### Related Articles - [Billing Methods](https://kb.kudurrustone.com/billing-methods?hsLang=en) — Choose how Kudurru calculates billable amounts across your account - [Employee Titles](https://kb.kudurrustone.com/employee-titles?hsLang=en) — Set up title-based billing rates - [Activity Codes](https://kb.kudurrustone.com/managing-activity-codes?hsLang=en) — Set up activity codes with default and per-client rates --- - [Getting started](https://kb.kudurrustone.com/getting-started?hsLang=en#main-content) - [Onboarding](https://kb.kudurrustone.com/getting-started?hsLang=en#onboarding) - [Company](https://kb.kudurrustone.com/company?hsLang=en#main-content) - [Settings](https://kb.kudurrustone.com/company?hsLang=en#settings) - [User Settings](https://kb.kudurrustone.com/company?hsLang=en#user-settings) - [Email Settings](https://kb.kudurrustone.com/company?hsLang=en#email-settings) - [Billing](https://kb.kudurrustone.com/company?hsLang=en#billing) - [Automation](https://kb.kudurrustone.com/company?hsLang=en#automation) - [API](https://kb.kudurrustone.com/company?hsLang=en#api) - [Quotes](https://kb.kudurrustone.com/quotes?hsLang=en#main-content) - [Quote Pages](https://kb.kudurrustone.com/quotes?hsLang=en#quote-pages) - [Quote Tasks](https://kb.kudurrustone.com/quotes?hsLang=en#quote-tasks) - [Mapping](https://kb.kudurrustone.com/quotes?hsLang=en#mapping) - [PDF Layout](https://kb.kudurrustone.com/quotes?hsLang=en#pdf-layout) - [Communication](https://kb.kudurrustone.com/quotes?hsLang=en#communication) - [Integrations](https://kb.kudurrustone.com/integrations?hsLang=en#main-content) - [QuickBooks Online](https://kb.kudurrustone.com/integrations?hsLang=en#quickbooks-online) - [Time Off](https://kb.kudurrustone.com/time-off?hsLang=en) - [Client](https://kb.kudurrustone.com/client?hsLang=en#main-content) - [Emails](https://kb.kudurrustone.com/client?hsLang=en#emails) - [Projects](https://kb.kudurrustone.com/projects?hsLang=en#main-content) - [Dashboard](https://kb.kudurrustone.com/projects?hsLang=en#dashboard) - [Mapping](https://kb.kudurrustone.com/projects?hsLang=en#mapping) - [Project Tasks](https://kb.kudurrustone.com/projects?hsLang=en#project-tasks) - [Schedule](https://kb.kudurrustone.com/projects?hsLang=en#schedule) - [Invoicing](https://kb.kudurrustone.com/projects?hsLang=en#invoicing) - [Task Scheduler](https://kb.kudurrustone.com/task-scheduler?hsLang=en#main-content) - [Map](https://kb.kudurrustone.com/task-scheduler?hsLang=en#map) - [Invoicing](https://kb.kudurrustone.com/invoicing?hsLang=en) - [Reports](https://kb.kudurrustone.com/reports?hsLang=en) - [Custom Views](https://kb.kudurrustone.com/custom-views?hsLang=en) - [Survey Points](https://kb.kudurrustone.com/survey-points?hsLang=en) - [Employee Time](https://kb.kudurrustone.com/employee-time?hsLang=en) - [Custom Reporting](https://kb.kudurrustone.com/custom-reporting?hsLang=en#main-content) - [Employee Time Entries](https://kb.kudurrustone.com/custom-reporting?hsLang=en#employee-time-entries) - [Client Portal](https://kb.kudurrustone.com/client-portal?hsLang=en#main-content) - [Request Form](https://kb.kudurrustone.com/client-portal?hsLang=en#request-form) - [Home Dashboard](https://kb.kudurrustone.com/home-dashboard?hsLang=en) - [Project Dashboard](https://kb.kudurrustone.com/project-dashboard?hsLang=en) [![Chill listening crop-3](https://kb.kudurrustone.com/hs-fs/hubfs/New%20Color%20Rope%20Outline%20Sans%20Text%20No%20Background.png?width=55&height=55&name=New%20Color%20Rope%20Outline%20Sans%20Text%20No%20Background.png "Chill listening crop-3")](http://kudurrustone.com) kudurrustone.com Help Center Copyright © 2026, Kudurru Stone LLC