--- title: Project and Task Status Management description: This article describes how to manage your Status list for both Projects and Tasks --- [Skip to content](https://kb.kudurrustone.com/project-and-task-status-management#main-content) English Show submenu for translations [Customer portal](https://kb.kudurrustone.com/tickets-view?hsLang=en) ![kudurrustone-logo.png\]](https://kb.kudurrustone.com/hs-fs/hubfs/kudurrustone-logo.png?height=40&name=kudurrustone-logo.png) Open main navigation Close main navigation - English Show submenu for translations - [Customer portal](https://kb.kudurrustone.com/tickets-view) - Go to kudurrustone.com Go to kudurrustone.com Hello. How can we help you? - There are no suggestions because the search field is empty. 1. [Kudurru Stone Knowledge Base](https://kb.kudurrustone.com/?hsLang=en) 2. [Company](https://kb.kudurrustone.com/company?hsLang=en) 3. [Settings](https://kb.kudurrustone.com/company?hsLang=en#settings) # Project and Task Status Management ## This article explains how Project and Task Statuses control the behavior of projects and tasks throughout Kudurru Stone. It covers the default starting statuses, status colors, and the six behavioral flags that determine whether records appear on DigiBoards, the home dashboard, scheduler, time entry, and notifications. It also explains how to add, edit, reorder, and delete statuses, plus best practices for building a clear status list that matches your team’s real workflow.   ### Navigating to the Status List 1. Click **Settings** in the top right of your screen. 2. Select **Status List Project/Task**. This opens the Status List management page where you can view, add, edit, reorder, and remove statuses. --- ### Your Default Starting Statuses When your account is created, Kudurru sets up eight statuses to get you started — all flags enabled by default: | Status | Suggested purpose | | --- | --- | | Open | Work is defined but not yet underway | | In Progress | Actively being worked | | On Hold | Paused, waiting on something | | Inactive | Deprioritized, not actively worked | | Ready to Invoice | Work complete, billing pending | | Completed | Work finished and closed out | | Billed | Invoiced and done | | Archived | Retained for records, no longer active | These are a starting point. Rename, add, reorder, or remove them to match how your team actually tracks work. The **Completed** status description is locked and cannot be renamed. All other fields on it remain editable. --- ### Status Fields Each status has a name, a color, and six flags that control its behavior across the system. #### Description The name of the status as it appears throughout Kudurru — on project and task records, DigiBoards, filters, and reports. Limited to 20 characters. #### Color A color assigned to the status for visual identification — used on DigiBoards to distinguish columns at a glance. Set via color picker on the edit form. --- ### The Six Behavioral Flags Every flag defaults to **on** when you create a new status. Turn individual flags off when a status represents a stage where that behavior should be restricted. --- #### Task DigiBoard **When checked:** Tasks with this status appear as a column on the **Task DigiBoard**. Turn this off for statuses that represent finished or inactive work — keeping terminal statuses off the board focuses your DigiBoard on what is actually in flight. --- #### Project DigiBoard **When checked:** Projects with this status appear as a column on the **Project DigiBoard**. Same principle applies — statuses like *Archived* or *Billed* are good candidates to remove from the board so your pipeline view stays clean. --- #### Home Dashboard **When checked:** Projects and tasks with this status are eligible to appear in the home dashboard lists — including the Priority Queue, My Projects, and My Tasks regions. When unchecked, records in this status are hidden from the home dashboard entirely, reducing noise for your team. Statuses like *Archived* or *Billed* are typically turned off here. --- #### Allow Scheduling **When checked:** Projects and tasks with this status can be placed on the scheduler. This is a powerful guard. When unchecked, the status is completely invisible in the scheduler — so projects and tasks in that stage simply cannot be scheduled. Turn this off for any status that represents work that should not be actively booked, such as *Completed*, *Billed*, or *Archived*. --- #### Send Notification **When checked:** A notification is sent to relevant users whenever a project or task is moved into this status. Useful for statuses that signal a handoff or require action — for example, notifying a manager when something moves to *Ready to Invoice*, or alerting an estimator when a project goes *On Hold*. Turn it off for routine status changes that don't need to interrupt anyone. --- #### Allow Employee Time **When checked:** Employees can log time against projects and tasks in this status. This flag is one of the most important controls in the system. When unchecked, the project or task does not appear in the time entry dropdown at all — employees simply cannot charge time to it. **Turn this off on any status that represents finished or billed work** (e.g., *Completed*, *Billed*, *Archived*) to prevent time from being logged to closed projects after the fact. --- ### Adding a New Status 1. Go to **Settings → Status List Project/Task**. 2. Click **Create New**. 3. Enter a **Description**. 4. Check or uncheck the six flags as appropriate for this stage. 5. Click **Save**. To assign a color, edit the status after saving — the color picker is available on the edit form. --- ### Editing a Status 1. Click the **pencil icon** next to the status. 2. Update the description, color, or any flags. 3. Click **Save**. Changes take effect immediately on all projects and tasks currently using that status. --- ### Reordering Statuses Status order controls the left-to-right column sequence on both DigiBoards and the sort order in dropdowns. Use the **up and down arrows** on each row to move a status into position. Arrange statuses in the natural progression of your workflow — a project typically moves through statuses from left to right on the DigiBoard as it advances. --- ### Deleting a Status Click the **delete icon** next to a status and confirm. If any projects or tasks are currently assigned to that status, Kudurru will block the deletion and display a warning. Reassign those records to a different status first, then return and delete. --- ### Designing a Good Status List **Think about end states separately from active states.** Active statuses (*Open*, *In Progress*, *On Hold*) should have most flags enabled. End-state statuses (*Completed*, *Billed*, *Archived*) should have *Allow Employee Time*, *Allow Scheduling*, and often *Home Dashboard* turned off — work in those stages is done and shouldn't surface in active views. **Keep the DigiBoards readable.** Five to eight columns is manageable. If every status has the DigiBoard flag on, the board becomes crowded and hard to act on. Reserve DigiBoard columns for stages that genuinely need visibility and action. **Use notifications deliberately.** A status that notifies on every change creates alert fatigue. Pick two or three stages where a notification is genuinely useful and leave the rest off. **Match the list to your real workflow.** If your team calls it "On Hold" in conversation, that should be the status name. Statuses that don't match how people actually talk about work get ignored or applied inconsistently. --- ### Where Statuses Appear - **Project and Task records** — Status dropdown on every project and task - **Project DigiBoard** — Columns for statuses with *Project DigiBoard* enabled - **Task DigiBoard** — Columns for statuses with *Task DigiBoard* enabled - **Home Dashboard** — Priority queue, My Projects, My Tasks (controlled by *Home Dashboard* flag) - **Scheduler** — Only statuses with *Allow Scheduling* enabled appear - **Time Entry** — Only projects/tasks with *Allow Employee Time* enabled are selectable - **Reports** — Filter and group time and project reports by status - **Automation** — Trigger rules and actions based on status changes --- - [Getting started](https://kb.kudurrustone.com/getting-started?hsLang=en#main-content) - [Onboarding](https://kb.kudurrustone.com/getting-started?hsLang=en#onboarding) - [Company](https://kb.kudurrustone.com/company?hsLang=en#main-content) - [Settings](https://kb.kudurrustone.com/company?hsLang=en#settings) - [User Settings](https://kb.kudurrustone.com/company?hsLang=en#user-settings) - [Email Settings](https://kb.kudurrustone.com/company?hsLang=en#email-settings) - [Billing](https://kb.kudurrustone.com/company?hsLang=en#billing) - [Automation](https://kb.kudurrustone.com/company?hsLang=en#automation) - [API](https://kb.kudurrustone.com/company?hsLang=en#api) - [Quotes](https://kb.kudurrustone.com/quotes?hsLang=en#main-content) - [Quote Pages](https://kb.kudurrustone.com/quotes?hsLang=en#quote-pages) - [Quote Tasks](https://kb.kudurrustone.com/quotes?hsLang=en#quote-tasks) - [Mapping](https://kb.kudurrustone.com/quotes?hsLang=en#mapping) - [PDF Layout](https://kb.kudurrustone.com/quotes?hsLang=en#pdf-layout) - [Communication](https://kb.kudurrustone.com/quotes?hsLang=en#communication) - [Integrations](https://kb.kudurrustone.com/integrations?hsLang=en#main-content) - [QuickBooks Online](https://kb.kudurrustone.com/integrations?hsLang=en#quickbooks-online) - [Time Off](https://kb.kudurrustone.com/time-off?hsLang=en) - [Client](https://kb.kudurrustone.com/client?hsLang=en#main-content) - [Emails](https://kb.kudurrustone.com/client?hsLang=en#emails) - [Projects](https://kb.kudurrustone.com/projects?hsLang=en#main-content) - [Dashboard](https://kb.kudurrustone.com/projects?hsLang=en#dashboard) - [Mapping](https://kb.kudurrustone.com/projects?hsLang=en#mapping) - [Project Tasks](https://kb.kudurrustone.com/projects?hsLang=en#project-tasks) - [Schedule](https://kb.kudurrustone.com/projects?hsLang=en#schedule) - [Invoicing](https://kb.kudurrustone.com/projects?hsLang=en#invoicing) - [Task Scheduler](https://kb.kudurrustone.com/task-scheduler?hsLang=en#main-content) - [Map](https://kb.kudurrustone.com/task-scheduler?hsLang=en#map) - [Invoicing](https://kb.kudurrustone.com/invoicing?hsLang=en) - [Reports](https://kb.kudurrustone.com/reports?hsLang=en) - [Custom Views](https://kb.kudurrustone.com/custom-views?hsLang=en) - [Survey Points](https://kb.kudurrustone.com/survey-points?hsLang=en) - [Employee Time](https://kb.kudurrustone.com/employee-time?hsLang=en) - [Custom Reporting](https://kb.kudurrustone.com/custom-reporting?hsLang=en#main-content) - [Employee Time Entries](https://kb.kudurrustone.com/custom-reporting?hsLang=en#employee-time-entries) - [Client Portal](https://kb.kudurrustone.com/client-portal?hsLang=en#main-content) - [Request Form](https://kb.kudurrustone.com/client-portal?hsLang=en#request-form) - [Home Dashboard](https://kb.kudurrustone.com/home-dashboard?hsLang=en) - [Project Dashboard](https://kb.kudurrustone.com/project-dashboard?hsLang=en) [![Chill listening crop-3](https://kb.kudurrustone.com/hs-fs/hubfs/New%20Color%20Rope%20Outline%20Sans%20Text%20No%20Background.png?width=55&height=55&name=New%20Color%20Rope%20Outline%20Sans%20Text%20No%20Background.png "Chill listening crop-3")](http://kudurrustone.com) kudurrustone.com Help Center Copyright © 2026, Kudurru Stone LLC