Project and Task Status Management

Navigating to the Status List

1. Click Settings in the top right of your screen.
2. Select Status List Project/Task.

This opens the Status List management page where you can view, add, edit, reorder, and remove statuses.

Your Default Starting Statuses

When your account is created, Kudurru sets up eight statuses to get you started — all flags enabled by default:

These are a starting point. Rename, add, reorder, or remove them to match how your team actually tracks work.

Status Fields

Each status has a name, a color, and six flags that control its behavior across the system.

Description

The name of the status as it appears throughout Kudurru — on project and task records, DigiBoards, filters, and reports. Limited to 20 characters.

Color

A color assigned to the status for visual identification — used on DigiBoards to distinguish columns at a glance. Set via color picker on the edit form.

The Six Behavioral Flags

Every flag defaults to on when you create a new status. Turn individual flags off when a status represents a stage where that behavior should be restricted.

Task DigiBoard

When checked: Tasks with this status appear as a column on the Task DigiBoard.

Turn this off for statuses that represent finished or inactive work — keeping terminal statuses off the board focuses your DigiBoard on what is actually in flight.

Project DigiBoard

When checked: Projects with this status appear as a column on the Project DigiBoard.

Same principle applies — statuses like Archived or Billed are good candidates to remove from the board so your pipeline view stays clean.

Home Dashboard

When checked: Projects and tasks with this status are eligible to appear in the home dashboard lists — including the Priority Queue, My Projects, and My Tasks regions.

When unchecked, records in this status are hidden from the home dashboard entirely, reducing noise for your team. Statuses like Archived or Billed are typically turned off here.

Allow Scheduling

When checked: Projects and tasks with this status can be placed on the scheduler.

This is a powerful guard. When unchecked, the status is completely invisible in the scheduler — so projects and tasks in that stage simply cannot be scheduled. Turn this off for any status that represents work that should not be actively booked, such as Completed, Billed, or Archived.

Send Notification

When checked: A notification is sent to relevant users whenever a project or task is moved into this status.

Useful for statuses that signal a handoff or require action — for example, notifying a manager when something moves to Ready to Invoice, or alerting an estimator when a project goes On Hold. Turn it off for routine status changes that don't need to interrupt anyone.

Allow Employee Time

When checked: Employees can log time against projects and tasks in this status.

This flag is one of the most important controls in the system. When unchecked, the project or task does not appear in the time entry dropdown at all — employees simply cannot charge time to it. Turn this off on any status that represents finished or billed work (e.g., Completed, Billed, Archived) to prevent time from being logged to closed projects after the fact.

Adding a New Status

1. Go to Settings → Status List Project/Task.
2. Click Create New.
3. Enter a Description.
4. Check or uncheck the six flags as appropriate for this stage.
5. Click Save.

To assign a color, edit the status after saving — the color picker is available on the edit form.

Editing a Status

1. Click the pencil icon next to the status.
2. Update the description, color, or any flags.
3. Click Save.

Changes take effect immediately on all projects and tasks currently using that status.

Reordering Statuses

Status order controls the left-to-right column sequence on both DigiBoards and the sort order in dropdowns. Use the up and down arrows on each row to move a status into position.

Arrange statuses in the natural progression of your workflow — a project typically moves through statuses from left to right on the DigiBoard as it advances.

Deleting a Status

Click the delete icon next to a status and confirm. If any projects or tasks are currently assigned to that status, Kudurru will block the deletion and display a warning. Reassign those records to a different status first, then return and delete.

Designing a Good Status List

Think about end states separately from active states. Active statuses (Open, In Progress, On Hold) should have most flags enabled. End-state statuses (Completed, Billed, Archived) should have Allow Employee Time, Allow Scheduling, and often Home Dashboard turned off — work in those stages is done and shouldn't surface in active views.

Keep the DigiBoards readable. Five to eight columns is manageable. If every status has the DigiBoard flag on, the board becomes crowded and hard to act on. Reserve DigiBoard columns for stages that genuinely need visibility and action.

Use notifications deliberately. A status that notifies on every change creates alert fatigue. Pick two or three stages where a notification is genuinely useful and leave the rest off.

Match the list to your real workflow. If your team calls it "On Hold" in conversation, that should be the status name. Statuses that don't match how people actually talk about work get ignored or applied inconsistently.

Where Statuses Appear

• Project and Task records — Status dropdown on every project and task
• Project DigiBoard — Columns for statuses with Project DigiBoard enabled
• Task DigiBoard — Columns for statuses with Task DigiBoard enabled
• Home Dashboard — Priority queue, My Projects, My Tasks (controlled by Home Dashboard flag)
• Scheduler — Only statuses with Allow Scheduling enabled appear
• Time Entry — Only projects/tasks with Allow Employee Time enabled are selectable
• Reports — Filter and group time and project reports by status
• Automation — Trigger rules and actions based on status changes