QuickBooks Online Synchronization

QuickBooks Online Integration — Overview & Sync Process

Kudurru Stone provides a built-in integration with QuickBooks Online (QBO) designed to streamline financial management, reduce duplicate data entry, and keep your accounting aligned with your project workflow.

Once connected, Kudurru Stone will automatically keep Clients, Projects (as SubCustomers), Employee Time, and Invoices in sync with your QuickBooks Online account.

🔹 Connecting to QuickBooks Online

To enable the integration:

Log in as an Administrator
Navigate to Settings → QB Integration
Select QuickBooks Online Integration
Follow the prompt to authorize Kudurru Stone to access your QBO account

Once authorization is complete, your account will be queued for an initial data import from QuickBooks, including:

Customers and SubCustomers
Employees

This initial sync will begin automatically and completes within a few hours.

🔄 Automatic Sync Frequency

After initial setup:

The synchronization process runs every 15 minutes
A sync can also be triggered manually when needed

🔁 Data Mappings Between Kudurru Stone & QuickBooks

Clients → Customers (QBO)

Field in Kudurru Stone	Mapped to QuickBooks
ClientName	DisplayName & CompanyName
Active Status	Active
Bill Address Line 1–5	BillAddr fields
City / State / ZIP	Bill City / Bill State / Bill PostalCode
Email Address	Primary Email
Phone Number	Primary Phone
Contact First & Last Name	Contact details

Projects → SubCustomers (QBO)

Field in Kudurru Stone	Mapped to QuickBooks
Project Number - Name	DisplayName
Active Status	Active
Parent Client	Parent CustomerRef
Job Address (optional)	Job Addr fields
Email Address	Primary Email
Phone Number	Primary Phone
Contact First & Last Name	Contact details

Notes:

Projects are always synced as SubCustomers beneath their parent Client
Project contact information will not overwrite QBO data if conflicts are detected

Employee Time → QBO Time Entries

Employee time records sync as time activity entries associated with:

The correct Employee
The associated Project/SubCustomer
Optionally you can have it only sync approved time

Invoices → QBO Invoices

Automatically synced and linked to the appropriate SubCustomer
Supports revenue tracking at the project level

✔ Summary

Kudurru Stone Object	QuickBooks Online Object
Client	Customer
Project	SubCustomer
Employee Time	Time Activity
Invoice	Invoice

🚀 Benefits of Integration

Eliminate duplicated data entry
Bill faster with synced time & invoices
Maintain project-level financial clarity
Ensure employee and client records stay aligned across systems